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Changes to Candidate Registration Procedure for funded qualifications to include ULNs from January 2013

Following the new requirements announced by the Skills Funding Agency, the registration requirements have been updated with new procedures to be followed from January 2013.

Centres are advised that the Unique Learner Number (ULN)will become a mandatory field for any learners completing the qualifications on a funded basis. As a condition for continuous funding, it is compulsory to report ULN numbers to IQ for candidates on funded programmes so that the achievement information can be passed to the Skills Funding Agency.

Centres that work with funded candidates will already register candidates for ULNs as part of the registration process. This ULN will have to be reported to IQ as part of the normal registration process so that candidate’s achievements can be sent to the Learning Records Service and used by the Chief Executive of Skills Funding to update the candidate’s Personal Learning Record once the candidate has achieved the qualification.

About the Unique Learner Number (ULN) and Personal Learning Record (PLR)

A Unique Learner Number (ULN) is a 10-digit reference number which identifies the Personal Learning Record of anyone over the age of 14 involved in UK education or training. Learners will retain the same number for accessing their Personal Learning Record.

The Personal Learning Record (PLR) records all learner achievements and is an accessible record of learning participation and achievement which will help learners to take control of their personal learning development.

Finding or Registering your candidate’s ULN

All school leavers (except private schools) are provided with a ULN since 2010. This means that candidates leaving school after 2010 will have already been registered for a ULN. The ULN can be found on their results slips or exam certificates.

All registered Learner Registration Bodies can also search for and verify ULNs with the Learning Records Service to make sure they are correct. Learner Registration Bodies can also register candidates for a new ULN. For more information on how to become a Learner Registration Body, please contact the Learning Records Service at www.learningrecordsservice.org.uk.

Funded Candidates / Non Funded Candidates

The Skills Funding Agency requests achievement data and ULNs for all candidates, however, we recognise that this may be difficult for our centres to achieve and have negotiated for this requirement to be mandatory only for candidates on funded qualifications.  Centres wishing to register a ULN for non-funded candidates are welcome to do so and should contact the Learning Records Service for information about how to become a Learner Registration Body and guidance for registering for a ULN.

Notification to Candidates

As the information within the Personal Learning Record can be shared to certain registered bodies, centres should ensure that candidates should be adequately briefed on privacy implications. Centres should also advise candidates to contact the Learning Records Service if they would like to opt out of sharing their achievement information.

Further details of how candidate information is processed and shared can be found at:  http://www.learningrecordsservice.org.uk/documentlibrary/documents/privacynotice.htm

It is advisable for centres to share with candidates the privacy notice provided by the learning records service here : http://www.learningrecordsservice.org.uk/NR/rdonlyres/30EE21D9-0C38-4A67-85D9-923C052F2999/0/PN02PrivacyNoticesstudentsandlearnersversion12May2012.pdf

Updating Records on IQR

Maintaining the ULN for New Candidates

On the registration screens, the Unique Learner number (ULN) field can be found in the “Further Details” section.

ULN FieldFollowing the new requirements announced by the Skills Funding Agency, the registration requirements have been updated with new procedures to be followed from January 2013.Following the new requirements announced by the Skills Funding Agency, the registration requirements have been updated with new procedures to be followed from January 2013.

Once a Unique Learner Number is verified, candidate’s personal details cannot be changed.

For centres registering by a spreadsheet, the Unique Learner Number field is contained within the default spreadsheet template.

Existing Candidates

To maintain ULNs for existing candidates, go to Candidate > Modify Existing.

The Unique Learner Number field can be added and verified in a similar way to the New Registration screens.

ULN Verification

ULNs will be cross-verified with the Learning Records Service database to ensure that the details of the candidate matches the ULN provided against the first name, last name and date of birth. If the ULN cannot be verified, an error notification will be sent to the centre. Centres should check with the details and make adjustments to ensure that the data can be successfully transferred to the Skills Funding Agency.


Feb 27, 2017 07:37 PM